Official Position Description (from the BSA Troop Committee Guidebook)


  • Ensure troop leaders and committee members have opportunities for training.

  • Maintain an inventory of up-to-date training materials, videotapes and other training resources.

  • Work with the district training team in scheduling Fast Start training for all new leaders.

  • Be responsible for BSA Youth Protection training within the troop.

  • Encourage periodic youth leader training within the troop and at the council and national levels.

  • Report to the troop committee at each committee meeting.

  • Assist in orientation of new parents. [this is not part of the job in Troop 216]

  • Be watchful that the troop is taking all steps to ensure the boys’ safety.


Day-to-day Responsibilities


  • Maintain up-to-date adult leadership training records.  This involves a few steps:

    • When an ASM or committee member completes a training course, they should send you an e-mail indicating the name of the course, the date of completion and, if appropriate, a copy of the course certificate of completion.

    • This information is then entered into Troopmaster  (see below for details) as well as onto any appropriate BSA award tracking sheet for that adult leader.

    • If the leader award is completed with this course or activity, then complete the award sheet (getting necessary signatures) and turn the sheet in to the troop committee chair for processing.

  • Provide new ASMs and committee members with an outline of required training for their position.   The most current list of training requirements is  available on the Crosswinds District web site (see references section below) and a text version of that list is included as an appendix to this document.

  • Be aware, through proper use of Troopmaster, which adult leaders need to take or renew which training courses, and send reminders to those leaders in a timely fashion.  

  • As a special case of the above point, send out annual reminders to all adult leaders to renew their Youth Protection Training, as this is required by the BSA.

  • Keep abreast of new training courses and methods (for example, the BSA has recently adopted many of its basic courses to web delivery)

  • Subscribe to the Crosswinds District list server (by sending an e-mail to: CrosswindsDistrict-subscribe@yahoogroups.com) in order to receive regular e-mails that summarize training opportunities within the district and council.   

  • When you receive district training e-mails, forward them to the troop’s ASMs and committee via our troop mailing lists for these groups (t216CaryLeaders@googlegroups.com and t216carycommittee@googlegroups.com, respectively)

  • If necessary, work with the Crosswinds District Training Chair to arrange new training or, in rare cases, even bring specific training courses to our troop.

  • Encourage youth participation in district and council training events as appropriate (for example, the new Youth College at the annual University of Scouting).

Other Responsibilities


  • Occasionally Participate in Boards of Review at troop meetings.

  • As new leaders join the troop, provide them with a checklist of the training they require to fulfill their position (again, see Appendix for that list).   As they complete the various training exercises, record the completion dates in Troopmaster (this serves the troop’s official training record).

  • Keep up with training opportunities that are advertised by the Crosswind District’s Training Chair and pass that information along to the adult leaders who need the training.

  • Maintain training records for all of the troop’s adult leaders in Troopmaster and submit leader award forms when a leader qualifies for a new award (i.e. Scout Leader’s Training Award, Scouter’s Key Award, Scoutmaster Award of Merit, etc.)


Resources


Quite a few good resources are at your disposal:

Within this page are some very valuable links:




Contacts


Crosswinds District Training Chair – Will Highsmith (willhi1979@yahoo.com)



Troopmaster Tasks


  • Update adult leader training record when a leader notifies me about the completion of a training course:

  • Open Troopmaster in Write mode (answer ‘no’ to prompt about opening in read-only mode)

  • Adults->Adult Members->Adult Management…  (brings up “Adult Management” dialog).

  • Select the adult leader’s name in the list and click on the “Training” button (brings up that leader’s training record)

  • Select the training course from the right hand list and then click on the “<< Add” button.   

  • You will be prompted for the date of completion.  Fill that in (mm/dd/yy form) and click ‘OK’.

  • Enter any other courses that the leader has completed.  Once all have been entered, click ‘OK’ to close the leader’s training record.

  • Click “Close” to close the “Adult Management” dialog.

  • To save your changes when you exit Troopmaster:

    • Answer “No” to the “Backup database?” prompt

    • Select “Upload and unlock web database” and then click ‘OK’ to upload your changes and exit Troopmaster.

  • Update adult award history after the leader receives an award

  • Generate adult training reports





Appendix


The following information can also be found online at the Crosswinds District web site (see the Resources section), but in a different form.   This appendix is included as a convenience in case you want to give handouts to a newly recruited adult leader.  Since, however, requirements change over time, this material needs to be checked to ensure it’s current before you hand it out to anyone


What does it take to be a trained leader?


Scoutmaster/Assistant Scoutmaster


The following courses are required to be trained in these positions:

  • Fast Start for Scoutmasters (Online at MyScouting.org)

  • Youth Protection (Online at MyScouting.org or Instructor Led)

  • This is Scouting (Online at MyScouting.org or Instructor Led)

  • Scoutmaster/Assistant Scoutmaster Leader Specific Training (Offered at Mega): 8 hour classroom course

  • Introduction to Outdoor Leadership Skills (Weekend outdoor skills course covering teaching skills to boys for Tenderfoot to 1st Class)


Due to length of the course, the Scoutmasters and Assistant Scoutmasters must take the Scoutmaster and Assistant Scoutmaster Leader Specific Training course at one Saturday instructor led session.  This eight hour course covers the methods of Boy Scouting and how they are used in the program.  It also covers Troop Organization and how the Scoutmaster and Assistant Scoutmasters help run the Troop.



Troop Committee


The following courses are required to be trained in these positions:



Youth Protection, This is Scouting, and Troop Committee Challenge will all be offered for Troop Committee Chairs and Members at Mega Training.


This is Scouting discusses the history, purpose, and methods that Scouting uses to impact the lives of the youth members.  It takes an hour to complete this.


Youth Protection discusses the Boy Scout Youth Protection Policy and how we as Leaders protect the youth and ourselves from danger.  It takes an hour and half to finish this.


The Troop Committee Challenge offered is a more intensive and detailed version than the one offered online so we encourage all Troop Committee Members to take the classroom course.  It is a fun course that teaches Committee Organization and how the Committee works together to help the youth in the Troop.



Chartered Organization Representative


The following courses are required to be trained in this position:


  • This is Scouting (Online at MyScouting.org and Instructor Led)

  • Chartered Organization Representative Training (Instructor Led)


Chartered Organization Representative Training is a two and a half hour course.  This course discusses the Chartered Organization Representative’s Duties and enables him to better serve his Unit.