Operations and Activities 
4.1.1 Meetings
Troop Meetings
Troop meetings will be held from 7:30-9:00 PM, on the 1 st, 2nd and 4th (5 th) Tuesday night at St. Michael Catholic Church, High House Road, Cary, NC. Meetings will normally be held as scheduled in the troop calendar, except when school is cancelled due to inclement weather or at troop discretion. (If Wake County Public Schools are closed due to weather, the meeting will be cancelled).

Scouts must wear the designated uniform and have with them the Scout Handbook, notebook, and pen or pencil in his possession at all troop meetings.

At least two (2) adult leaders (usually the Scoutmaster and assistant Scoutmaster) must be present at each meeting. If two (2) adult leaders are not present, the meeting will be cancelled.

Troop meetings normally include a time for awards and announcements at the end of the meeting. Parents/guardians are encouraged to be at the meeting place at 8:30 p.m. to observe and hear this portion of the meeting.

Scouts and leaders are expected to arrive on time, in uniform, and to be picked up promptly.

Troop Committee Meetings
The troop committee generally meets once per month except during summer. The Committee Chair and Scoutmaster jointly plan the agenda. Attendance is open to troop committee members, uniformed adult leaders, and all interested Scout parents. The Scoutmaster needs to attend to present the plans and needs of the troop as decided at the PLC meeting.

Patrol Leader Council Meetings (PLC)
The patrol leader council plans and conducts all troop meetings under the direction of the senior patrol leader. Attendance is open to all members (Scouts, uniformed adult leaders, troop committee members, and member families) and to visitors who are interested in joining a Scout troop.

The patrol leader council (PLC) generally meets on the 3 rd Tuesday of each month in lieu of a regular troop meeting.

Assistant Scoutmaster Meetings (ASM)
The Scoutmaster meets monthly with the assistant Scoutmasters.  They generally meet on the 3 rd Tuesday of each month immediately following the PLC meeting.
4.1.2 Guidelines Adult Presence at Activities
In accordance with current BSA Youth Protection and adult leadership policies, at least two adults supervise all Scouting activities.
One-on-one contact between adults and youth members is not permitted. In compliance with the BSA's "two deep" leadership policy, two registered adult leaders or one registered leader and a parent of a participant, or other adult, one of whom must be 21 years of age or older, are required on all trips and outings. In situations requiring a personal conference, such as a Scoutmaster's conference, the meeting is to be conducted in view of other adults and youth.

Scouts must work on merit badges in buddy teams (a single Scout may not meet outside of a troop meeting with a merit badge counselor). When an adult needs to talk privately with a boy, either a second adult must be present or they must be in plain sight of other Scouts/adults. If the Scoutmaster is not present on an overnight activity, the adult in charge must be approved by the Scoutmaster.  Even if they are father and son, Troop 216 policy is to have 2 adults present at all activities and meetings.  At least one adult on any overnight activity must be male.  It should also be noted that this goes for electronic communications as well.  All email correspondence with Scouts should also include another adult. Attendance on Outings
All Troop 216 Scouts, the troop's uniformed adult leaders, and registered parents may attend most overnight outings, unless the Scoutmaster determines that special restrictions are necessary. All registered leaders, parents, and leader spouses may attend most day outings. Women on campouts need to use discretion in location of tents and latrine use to minimize the chance of embarrassment to themselves or to Scouts. All adults attending outings must complete Youth Protection training and Safe Environment Training (SET). Additional attendance policies are contained under each type of outing below. Weekend Campouts
The PLC plans a year-round program of weekend overnight campouts providing a variety of outdoor experiences and covering the full range of the Scout program. Attendance at most campouts is open to all Scout members, uniformed adult leaders, and registered parents. The Scoutmaster must make every effort to attend every campout. The Scoutmaster may restrict attendance at some campouts as necessary for the troop program. Family Outings
Family outings are day or overnight trips open to member families (Scout brothers and sisters may attend only if they are under the supervision of their parent).

The Scoutmaster should designate at least one family outing each year.  The Scoutmaster needs to select family activities so as not to interfere with the normal operation of the program for the Scouts and patrols. All family members must abide by BSA and troop policies and are subject to the decisions of the troop leaders. The purpose of family outings is to strengthen the family unit, to encourage families to camp on their own, and to expose family members to the values and ethics of Scouting. Leading an Outing
To lead a Troop 216 outing, an adult must
  • Be registered with Troop 216
  • Have current BSA Youth Protection training
  • Have current SET Safe Environment Training
  • Have current BSA Scout Leader Basic Training (or be approved by the troop committee)
  • Be active with the troop and knowledgeable about the troop’s Scouts
  • Be in appropriately good physical condition

In addition, (if aquatics will be involved, other than at a public pool with lifeguards or at a BSA staffed summer camp) one adult must:
  • Have current BSA Safe Swim and Safety Afloat training

The troop committee and Scoutmaster may also further restrict adult qualifications for specific activities. Tour Permits
The troop must secure a proper BSA Tour Permit for each outing, in accordance with BSA policy.

Local tour permits are not required for
  • All trips that take place during only one day
  • All district and council wide activities that the troop has pre-registered for
  • Trips to Occoneechee Council camps when a short-term reservation form has been filed with the Scout Office

Local tour permits are required for
  • All trips that take the Scout out of the Occoneechee Council boundaries

A National Tour Permit is required for
  • Any trip that is over 500 miles one way from Cary, NC
  • Any trip to a National High Adventure Base Permission Forms
The troop must obtain annually a Permission Form & Surgical Waiver and a Health & Medical Statement for each Scout, signed by his parents, in accordance with BSA guidelines.

All Scouts wishing to participate in any troop activity away from the troop meeting site must provide a written permission slip for each Scout on each outing. Sign-up and Payment Deadline
Email announcements should indicate a sign-up and payment deadline for each campout. Scouts are responsible for meeting this deadline. Those who miss the sign-up deadline may be excluded from the campout. Those who fail to pay on time may be required to pay a late penalty. Those who sign up and then cannot go are obligated to notify the Scoutmaster and their patrol leader immediately. Scouts who cancel too late may forfeit the cost of food and other non-refundable expenses. Aquatic Activities
All aquatic activities must function in accordance with the BSA “Safe Swim Defense Plan,” BSA “Safety Afloat” plan, and must follow BSA and Occonnechee Council Water Trip Policies. In addition, it is troop policy that only qualified swimmers (those who have recently passed the BSA 100-meter swimmer test) be allowed to water ski or to be in a canoe, sailboat, or river raft; and it is troop policy that participants on any river canoeing or rafting trip have passed the BSA swimmer test fully clothed (long sleeved shirt, long trousers, shoes). Anyone swimming in moving water must wear a lifejacket at all times Skiing Activities
Skiing and snowboarding activities require all participants to wear a helmet. Bicycling Activities
All bicyclists, adult or boy, must wear a bicycling safety helmet at all times while riding.        Guns
Troop 216 does not allow any Scout or adult to bring a gun on any troop activity. Shooting activities (such as for Rifle Shooting Merit Badge) must conform to current BSA policies and be conducted at a proper, approved shooting range with certified adults. Trip Food
When patrol attendance has been decided for an outing, a grub master is selected. The grub master is responsible for creating a menu with input from the patrol that satisfies nutritional needs as well as food allergies or other restrictions. This menu has to be approved by the Scoutmaster. The grub master is responsible for purchasing the food and preparing it for transport. The grub master also creates a duty roster for the patrol that includes all cooking and cleanup activities. All Scouts in a patrol must perform cooking or cleaning duties.

Food costs are shared by the patrol and normally range from $10 to $15 for a weekend. Payment of the food fee is required no later than the troop meeting prior to the trip. This allows the grub master to have cash in hand to purchase his supplies and scale the menu plan for the number of Scouts attending.  The grub master should do the shopping himself, with parents only taking him to the store.  The decisions as to which food/brand to purchase or the quantity should be made by the Scout.  Being grub master is an opportunity to learn to be thrifty.  Each experience as a grub master is an opportunity to learn.

Scouts who have not paid the food fee on time may be removed from the outing roster by the Scoutmaster and the parents notified. Trip Attire
The Field uniform (“class A”) should be worn while traveling on trips. During the remainder of the outing, attire appropriate for the weather conditions is expected. All Scouts are encouraged to wear the troop t-shirts when appropriate. Transportation
  1. No Scout will ride on the outside of any motor vehicle. This restriction includes hanging or riding on bumpers, in trailers and in the beds of pickups.
  2. Any Scout who drives a vehicle to a troop activity or campout must be at least 16 years of age; possess a valid North Carolina driver license, and have his parents’ or guardian’s permission. In addition, the following provisions will apply.
  • The operation of a motor vehicle is a privilege and not a right.
  • The Scout will operate the vehicle only in the accordance with the provision of the tour permit for the event.
  • The vehicle must be registered and inspected. It must be operated safely and legally at all times.
  • A written authorization allowing the Scout to use the vehicle, signed by a parent or guardian, should be provided to the Scoutmaster prior to departure.
  • Proof of adequate insurance must be provided to the Scoutmaster prior to departure, and carried in the vehicle at all times for the duration of the activity.
  • Upon reaching the destination, the Scout must park his vehicle and turn the keys in to the Scoutmaster. The keys will be returned to the Scout when it is time to depart.
  • The Scout shall not transport any non-family member Scout to or from the event.
  • Motorcycles are specifically prohibited.
  • Failure to adhere to this policy will result in the suspension of the Scout’s privilege to operate a motor vehicle in conjunction with Troop 216 activities.
  • The troop will travel to and from events/campouts as a unit except on rare occurrences with permission for alternative travel is granted by the Scoutmaster. Parent/guardian cooperation is most appreciated.

Parents are requested to arrange for prompt delivery and pickup of their Scouts from campouts. Please remember that according to the Guide to Safe Scouting, adults on trips can transport a minimum of two Scouts only if another adult is in the car.

On occasion, parents, in addition to the registered adults will be required to provide transportation to a camping location. In order to be a driver, you must have your car and insurance information registered with the troop prior to the campout.  They must also have Youth Protection training and Safe Environment Training (SET).

On returning from campouts and other trips, Scouts can use the driver’s cell phone to call their parents when they are close enough to know when they will arrive at the designated meeting location. 

Parents are asked to be prompt, but to also allow their Scout to stay until unloading of all gear and required cleanup has been completed. Leader/Driver Responsibility
The troop uses parents/guardians as transportation resources and leadership at activities. When accepting this responsibility, adults are expected to set an example of good Scouting and act in accordance with the Scout Oath as well as the policies and procedures outlined in this document.

Adults are a role model for the Scouts. Adults volunteering to drive to activities must be at least 18 years of age and have a valid driver's license that has not been suspended or revoked for any reason. If the vehicle to be used is designed to carry more than 15 persons, including the driver, the driver must have a commercial driver's license (CDL).

Drivers are expected to show up early at the designated departure location. Vehicles should be in good operating condition with seat belts for all occupants.

All vehicles must be covered by automobile liability insurance with limits that meet or exceed requirements of the state of North Carolina.  Coverage limits are at a minimum to $50,000/$100,000/$50,000 and is preferred to be $100,000/$500,000/$100,000. Proof of insurance should be on file with the Scoutmaster. Items Not Allowed

  • Butane lighters.
  • Glass containers.
  • Firearms, munitions, or fireworks.
  • Aerosol insect repellent.
  • Electronic devices NOT approved by the Scoutmaster or leader in charge.
  • Excessive amounts of snack food or candy.
  • Cell Phones (See Policies 4.18)
  • Axes or hatchets. (These will be provided by the troop if needed)
  • Sheath knives or any knife with a blade longer than 4 inches.
  • Box knives or other similar utility style knife containing a razor type blade.
  • Wire saws.

4.1.3 Campouts
The troop normally has one campout per month from August through May. In June the troop attends summer camp, and in July there is usually a high adventure trip for Scouts 14 and older. Sometimes a day activity is substituted for a weekend campout.

Sign-ups for campouts/activities are done online.  Specifics are communicated through the email list.  The deadline for signing up for an event is usually the Tuesday prior to the campout/event, unless a particular event requires an earlier date.  After the deadline, all additions or deletions to the roster need Scoutmaster approval.  To avoid forcing grub masters to prepay for a Scout’s food, all food fees (generally $10-$15) should be paid on or before the signup deadline.  If a Scout cannot attend the troop meeting, it is his responsibility to contact the patrol leader PRIOR TO THE DEADLINE to have his name added to the attendance sheet, and to get his food fee to his patrol grub master.

Helping to setup and teardown camp is an important part of the camping experience.  The troop policy is for all Scouts attending campouts to leave and return with the troop.  Parents are discouraged from taking their Scouts to and from camp on their own.  However, the troop realizes that sometimes Scouts have a scheduling conflict that prevents them from attending an entire campout.  Any scheduling accommodation needs to be worked out, in advance, with the Scoutmaster.  To receive “credit” for the campout (e.g. for Camping merit badge; OA, etc.) the Scout must attend a minimum of: 
  1. One night (e.g. from taps to reveille – generally from 10pm to 7am);
  2. Be at camp during the day, a minimum of half of the time

Each Scout patrol plans a menu for each campout. One Scout (grub master) from each patrol is in charge of buying the food, which his parents are encouraged to help him purchase. The grub master should keep the following in mind:
  • Do not purchase “heat and serve” food. While they are not expected to cook from “scratch,” the Scouts need to learn how to prepare and cook meals.
  • Boys learn valuable planning and cooking lessons when they must make do without items. This specifically applies to meal planning. Point out missing items that are critical to make the meal edible. Other less critical items might best be left out or secretly sent with an adult to provide a learning experience.
  • Inexperienced cooks use a lot of paper towels and aluminum foil. Consider these items as critical.

Scouts must bring their campout food money to the troop meeting immediately preceding the campout. The amount is determined by the individual patrols. The grub master is responsible for purchasing the patrol’s food will use the money collected at this meeting as the patrol’s food budget.  Failure to pay prior to the purchase of the food, may result in the Scout not eating with his patrol, but rather will be provided basic provisions by the adults.

Label everything!  After campouts, boys may be bringing home troop tents to dry.  They are to be set up at the home to allow drying, repacked, and brought to the following meeting.  It is the boys’ responsibility to ensure proper care of the tent and that all parts are returned.

Adults are automatically members of the Adult Patrol. The Adult Patrol purchases and prepares their meals as a group. All adults are expected to occasionally volunteer to act as grub master while the patrol as a whole is expected to assist in the preparation and cleanup of every meal at campouts. Adults provide their own tents and other camping equipment.

As with the Scouts, if an adult signs up for a campout but does not go, they are still responsible for their share of the cost of the food, unless they give adequate notice to the grub master who has volunteered to purchase the food.

Monthly campouts are very important troop activities. It is on campouts where most of the real advancement work occurs. Parents should do all they can to ensure that their Scout can take advantage of these opportunities. Troop 216 plans at least one camping activity each month. Campouts will be either one or two nights. In general, the troop camps on the second or third weekend of the month, there are some exceptions (See calendar on the troop website).

Family Outings
Troop 216 usually plans one “family” campout, a ski trip in January or February. Families are invited to join their sons on this activity, although family attendance is not required for a Scout’s participation.

  1. Scouts and guests under the age of 18 must have parental permission to attend.
  2. All outings require at least two adult leaders to be present, one of which must be registered with the BSA. The BSA “two-deep leadership” policy shall pertain to all troop functions.
  3. Scouts and adults from other troops who are invited to participate in troop activities or outings must have advance approval of the patrol leaders council and Scoutmaster.
  4. All Scouts and leaders shall adhere to the BSA Outdoor Code at all times.
  5. If any damage to troop equipment is done in a negligent manner, the responsible party, Scout or leader will be expected to replace or repair the equipment.
  6. Bare feet are never allowed except in water front areas and for swimming. Sandal type shoes will be allowed for some aquatic activities. Under no circumstances are open toed shoes OR Crocs® type footwear allowed in the axe yard or during meal preparation.
  7. The troop, troop committee, the Scoutmasters, or other adults are not responsible for loss or damage to personal items or equipment.
  8. The campsite shall be left as clean, or cleaner, than it was found. Take only memories, leave only footprints.
  9. Only adults will be allowed to light and refill stoves, lanterns, and other items that use liquid or pressurized fuel.
  10. Label everything!

Each Scout is expected to carry all personal items they intend to take on a camping trip and their share of patrol equipment as required. It is expected they will be able to pack all of these items in such a way that they can be carried to the campsite from the parking area in one trip. Backpacks are highly recommended. Exceptions to this requirement will be authorized in advance of the camping trip by the SPL. This requirement will be waived for summer camp.
4.1.4 Summer Camp

Statistics show that the Scout who misses the first year of summer camp usually drops from the Scouting program. The boys in his age group get a tremendous advantage in rank and merit badge accumulation from camp. Those that do not attend find it difficult to catch up and stay interested.

Troop 216 attends at least one week at a resident camp operated by a Boy Scout Council. The plan for the week-long summer camp is finalized during the previous Scouting year, usually during early spring in order to obtain a reservation at the desired summer camp. Summer camp offers the Scouts the opportunity to earn merit badges based on age and rank, participate in high adventure activities and complete certain requirements for advancement in rank. If you have any further questions about summer camp speak with the Scoutmaster.

Troop 216 usually attends Camp Raven Knob, in Mount Airy, NC.  ( http://www.ravenknob.com /) the last week of June before the week of July 4th.

Summer camp enables a Scout to develop Scouting skills, leadership and independence that is not possible on weekend trips. A diligent Scout can earn three to five merit badges in only one week. This concentrated advancement makes summer camp highly recommended for all Scouts. Also, new Scouts are particularly encouraged to attend summer camp. There is always a program for new Scouts that help them satisfy requirements for advancement in rank in a comprehensive, yet rapid format.

The cost of summer camp varies according to location, but includes the camping fees and food. Payments for summer camp are made in partial payments beginning in February. Parents should expect some miscellaneous expenses for their Scout to cover the costs such as materials used in merit badge classes or personal incidentals at the Trading Post.

Camp/Activity Fee Assistance
Camperships may be available.  See the Scoutmaster.

Adults at Summer Camp
Adult leadership must be provided by the troop for the entire week. Parents are asked to consider spending part of their vacation in Scout summer camp. Adults pay an equivalent fee to the amount charged to the Scouts. Most Scout camps provide partial fee reimbursements for adult leaders based upon the number of Scouts in attendance. It has been the practice of the troop committee to defray a part of all the camp fees for registered leaders. For those adults that are unable to spend an entire week with the troop, there may be an opportunity to split/share a week at camp with another adult leader. If you are interested in volunteering as an adult leader at summer camp, please contact the Scoutmaster, Troop Committee Chair or chartered organization representative.

In accordance with resident camps and Troop 216 policy, parental visits are allowed only during the designated “family night” at the camps (if they exist). It has been our experience that “homesickness” subsides after one or two days (at most) and the reappearance of parents/family members tends to “renew” the homesickness. If facilities are available, an adult leader at summer camp will often send an email to briefly report on the boys.

The camp Medical Lodge has facilities to store medications that require refrigeration. If your son requires a medication that must be injected and he cannot handle it himself, the Troop Health Officer and Scoutmaster must be consulted. The Troop Health Officer will discuss your son’s medical needs with you prior to summer camp.

4.1.5 High Adventure Camps
One of the most exciting activities afforded by Scouting is a trip to one of the National Boy Scout High Adventure Bases and similar venues. These locations include the Philmont Ranch (backpacking, rock climbing, horseback riding, etc.) in northern New Mexico, the Northern Tier Canoe Base (canoeing, fishing) in Ely, Minnesota, and Florida Sea Base (crew sailing - both large and small sail ships/boats, SCUBA, snorkeling and “Huck Finn” style camping on small islands) in the Florida Keys and the Abaco Islands in the Bahamas. There is a minimum age requirement for attendance at all of these camps. Troop 216 has attended all three National High Adventure camps and has also organized an independent High Adventure trip to the Bahamas for SCUBA and snorkeling. These trips must be planned at least a year in advance for registration, conditioning and training. Special fund raising efforts are required for the transportation and special fees. The Scoutmaster or trip leader may demand that a Scout withdraw from planned participation in a trip if the Scout is not able to handle the needed requirements or is not participating in the scheduled preparation outings.
  1. High Adventure activities are to be coordinated by an adult approved by the troop committee.
  2. The coordinator is to develop a plan containing standards for the Scouts’ participation in and preparation for the High Adventure activity.
  3. Plans developed by the coordinator are to be approved by the troop committee.
  4. Scouts must meet the participation and preparation standards approved by the committee in order to participate in the High Adventure activity.

Every participant must meet the prerequisites of a trip defined in the High Adventure Approval form for that particular trip. This form will be completed by the crew members and/or the PLC, and approved by the troop committee.  They must also complete the Health Form C.
Adult participation in High Adventure and long-term camps shall follow BSA Youth Protection guidelines. The number of adults shall be limited to the number of adults defined in the High Adventure Approval form for that particular trip. A limit of not more than half the number of Scouts participating (20 Scouts; not more than 10 adults) should be used as a guideline for determining how many adults may attend a particular event.

Adults shall be selected for participation in High Adventure events using the following prioritization
  1. Adult(s) coordinating the event
  2. Registered adult leaders who have been active in troop activities during the year (weighting based upon extent of involvement)

4.1.6 Court of Honor
The court of honor is a formal recognition, in front of the parents, of rank certificates, mother’s pins, and of all other significant accomplishments that have occurred since the last court of honor.

Troop 216 conducts a court of honor three times per year, in August, February, and May, usually held in place of a troop meeting. The court of honor recognizes all Scout appointments, elections, awards, and advancements since the previous court of honor. Adult recognition may be presented prior to the opening of the troop court of honor. It is the responsibility of the PLC or an appointed Scout (working on Communications Merit Badge) to plan and conduct the troop court of honor. The troop committee will support the court of honor as requested. The court of honor is a public ceremony, and is a chance for the Scouts to be publicly recognized for their achievements. Parents and all other interested individuals are encouraged to attend.

A meal may be held before the ceremonies begin. These meals are typically “pot luck” dinners or desserts.

Attendance is open to all members (Scouts, uniformed adult leaders, troop committee members, and member families), interested family friends and relatives, and visitors who are interested in joining a Scout Troop. 

Scouts and their parents are expected to attend each court of honor whether or not they are receiving an award or advancement. This is to show Scout spirit and recognition for those who have advanced.

An Eagle Scout court of honor is convened as needed to recognize Scouts who achieve the rank of Eagle. These are planned by the Eagle Scout honoree and there is information available on the troop website on how to plan an Eagle court of honor.
4.1.7 District Events
Troop 216 actively supports many of the district-sponsored events. These include Camporee, merit badge Forums, adult leader training and others. Advance notice of these events will be announced in troop meetings, and on the troop website.
4.1.8 Policies
Sleeping Arrangements
At monthly campouts boys typically tent by patrol. Friendships vary, so some flexibility is allowed in the number of boys in a tent, as long as no arms or legs are hanging out. 

Inclement Weather
Boy Scouts camp, rain or shine. Preparing for and dealing with inclement weather is part of the overall outdoor experience of Boy Scouting. Troop 216 may camp in inclement weather, but not dangerous weather. The troop does not camp in areas that cannot afford proper shelter during dangerous weather.

Patrol Cooking
The troop uses patrol cooking as often as possible. Patrol cooking provides a fun learning experience for Scouts and fulfills necessary rank advancement requirements. Patrol menus must have the approval of an adult leader.

Each patrol is responsible for planning a patrol menu and grocery list prior to the outing and having it approved by an adult leader. The patrol will elect a grub master to purchase the food.

Patrol boxes are available through the troop. Some supplies are in the boxes, but each patrol should make sure that their patrol box is stocked with all necessities the patrol leader should be notified of any needed supplies. Each Scout is responsible for his own mess kit, drinking cup and utensils.

Knives, Axes and Saws
  1. No Scout will be allowed to use or possess a knife on any troop activity unless he has earned the BSA Totin’ Chip. The Totin’ Chip must be carried at all times and presented upon request. If the Scout can not promptly present his Totin’ Chip, then the knife will be confiscated for the duration of the activity whereupon it will be returned to the custody of the Scout’s parent or guardian.

  2. Scouts are not allowed to use or possess folding knives with a blade over 4 inches long or sheath knives during any Scout function or outing. The only exceptions are kitchen knives which may be used in the cooking area only, and must be stored in the patrol cooking equipment box.

  3. Axes and saws are to be used only by those Scouts who have earned the BSA Totin’ Chip and then only for a task that requires the use of an axe or saw. Axes and saws shall only be used in a defined axe yard and under proper adult supervision.

  4. All axes and saws will be provided by the troop. Scouts are not allowed to bring their own axes or saws.

  5. Any violation of this policy will result in an adult confiscating the knife, axe, or saw for the duration of the activity whereupon it will be returned to the custody of the Scout’s parent or guardian.

  6. This policy applies to all tools used for cutting wood or other materials.

  7. The rules governing the BSA Totin’ Chip are described in The Boy Scout Handbook.

Personal Communications Equipment
In order to preserve the outdoor experience, and prevent outings from becoming too much an extension of “Life”, personal communication equipment (cell phones, pagers, radios, etc.) are banned from all troop outings, unless specifically approved in advance by the Scoutmaster. Adults who have such equipment are asked to leave them in the cars on any outing.

The Scoutmaster or adult coordinator will have a cell phone with them to be used for emergency contact.  Their phone numbers should be published as part of the event Permission Form.

4.2 Finances
4.2.1 Fiscal Year
The Troop 216 fiscal year starts in January and ends through December.
4.2.2 Annual Budget.
A proposed budget shall be prepared by the Scoutmaster and his ASM’s.  The budget should provide an itemized month-by-month breakdown of all expected expenses needed to support the program for the next year. The annual budget will be reviewed and approved by the troop committee by the September meeting.
4.2.3 Expenses Incurred by the Scout’s Family
  1. Uniform.
    It is the parent’s responsibility to provide a complete uniform for the Scout, including shirt, pants or shorts, socks and official BSA belt. (The troop will provide a neckerchief, and class “B” t-shirt to new Scouts.) The troop maintains a uniform exchange. Parents and Scouts are encouraged to donate used uniform items.
  1. Re-Charter Costs.
    Troop 216 must renew its charter with BSA, usually before January of each year. It has been the practice of the troop to collect the fees necessary no later 3 weeks prior to the due date of the recharter application.
    1. $65.00 per Scout (2015)
      1. $10 goes to the National BSA Registration fee
      2.  $3.25 goes for Scout insurance
      3. $54.75 goes for Troop 216 program fee
    2. $25.00 per adult (2015)
      1. $10 goes to the National BSA Registration fee
      2.  $3.25 goes for Scout insurance
      3. $11.75 goes for Troop 216 Program fee
    3. Failure to recharter drops the Scout or adult from the active rolls of the troop.

NOTE: NOTHING GOES TOWARDS THE LOCAL COUNCIL.  It is expected that the troop will pay $200 to the council per Scout to support the local Scouting programs and facilities.


  1. Summer Camp.
    Summer camp costs about $300 and is always increasing. Scouts should be encouraged to earn this money himself through participation in troop fundraisers or his own enterprise.
  1. Outing Costs.
    Each Scout shall pay for his own food and activity fee (if applicable) for each campout or activity. Each patrol will select a grub master for each campout. Every effort should be made to insure that every scout in a patrol has a turn each year. The grub master (and at least one parent or guardian) will be responsible for shopping for the food required for the outing. Fees (food costs and applicable activity costs) and outing permission slips will be collected at least one week prior to the outing.
  1. Additional Expenses.
    Each Scout is expected to provide their own minimum individual Scout gear and necessary personal articles for each outing. Each Scout should have a backpack or duffel bag and a sleeping bag with a suitable temperature rating. No Scout will be allowed to carry gear in paper or plastic bags and they are encouraged to avoid conventional luggage.

Scouts are encouraged to have a 2-person tent.  The troop has a limited supply of tents.

Financial hardships which preclude payment of fees and other expenses should not prevent a boy from joining or participating in the troop. Such circumstances should be brought to the attention of the Troop Committee Chair who may then waive payment of fees and or expenses (including food costs for camping trips). These costs may be provided out of the troop treasury, various council programs, or other resources.

4.2.4 Expenses Incurred by Adult Leaders
                (Still compiling this information)
4.2.5 Expenses Incurred by the Troop/Financial Affairs
Only authorized troop committee members and the Scoutmaster may incur major costs on behalf of the troop.
  • The Troop Advancement Chair, but only for the purposes of purchasing awards, badges, and other special recognition.
  • The Quartermaster to the extent authorized by the troop committee.
  • The Scoutmaster, but only for the purposes of reserving PLC approved activity fees (such as camp ground reservations).
  • The Treasurer or the Scoutmaster to the extent necessary to carry out the functions of their offices. Reimbursements for costs incurred on behalf of the troop will be made only upon presentation of a sales slip, invoice, bill, etc., representing the cost within 30 days of incurrence along with a Troop Reimbursement Form.  .Only the Treasurer and one other person chosen by him/her and approved by the troop committee will be authorized to issue checks on the accounts of the troop.
All other expenses to be incurred by the troop must receive the approval of the troop committee.

4.2.6 Finance Responsibilities
Troop Committee
The troop committee approves the annual troop budget, and it approves all expenditures in advance, except those spent by the treasurer or Scoutmaster in accord with the approved budget. The troop committee carefully selects the Troop Treasurer and oversees the treasurer's actions.

The committee is responsible for conducting a simple annual audit of the previous year's income and expenses, assisted by the Treasurer and the Scoutmaster.

Troop Treasurer
The Troop Treasurer must be a registered member of the troop committee. The treasurer is responsible for maintaining adequate records of all Troop income and expenses. The Treasurer provides a written report of income and expenses at the regular troop committee meetings. At the beginning of each activity year, the treasurer and the Scoutmaster prepare a summary of the previous year's income and expenses and prepare a proposed budget of all projected income and expenses for the coming year, for review and approval by the troop committee. The treasurer guides and assists the committee in conducting a simple annual audit of the previous year's income and expenses.

Troop Checking Account
Troop funds are kept in a checking account (interest-bearing, if possible) under the name of Troop 216 BSA. The Troop Treasurer is the primary disburser of troop funds and is the sole keeper of all blank checks and of all receipts.

Checks over one thousand dollars must require two signatures to be valid. It is recommended that the Treasurer and Scoutmaster be check co-signers, with the Committee Chair as a backup in case one of the others is unavailable.

Fund Raising
Fundraising is essential for troop operations. Proceeds from fundraising pay for troop equipment, camping fees, advancement awards (rank patches, merit badges, etc.) and events like courts of honor. They also help subsidize the Scouts’ activities and summer camp fees for the Scouting year.

The troop committee is responsible for the conduct of all fund raising.  All fundraisers must be approved by the troop committee and council office prior to the event.

Fund raising efforts may occur at various times of the year.

Participant earnings will be deposited to their Scout account. When undertaken, all Scouts should participate in the fundraisers to support the troop and their individual participation in Scouting events and activities.

Troop 216 has been very successful participating in the Town of Cary Luminaria fundraiser in December and it’s the troop's primary fund raising activity. It’s expected all Scouts and families participate in fund raising efforts. The troop committee will decide how much of any funds earned go to the troop’s general budget and how much will be credited to each Scout’s account, and for what purpose the funds may be used.

Camp Cards
The troop has also participated in the selling of Camp Cards.  The cards include discounts from various local businesses and have one time use “break off” coupons along with multi-use offers.

The cards are offered at the low price point of $5.00. Customers recoup their donation by using one of the two one-time coupons, and enjoy multiple food, service and entertainment discounts throughout the year.

Features of the camp card sale include the following:
    • Risk free for the Scouting unit by returning unused cards to the council
    • Troop AND Scout earns commission
    • Grocery or other major retail discounts make the cards easy to sell
    • Customers receive high value
    • Sale is sponsored by the council which allows the Scouts to wear their uniform

Friends of Scouting (FOS)
Each year, the Occoneechee Council runs its Friends of Scouting (FoS.) campaign to raise money for council operations. The council needs funds since it is responsible for a variety of activities including maintaining the council Scout camps (Camp Durant, Camp Reeves and Camp Campbell), running the Council Scout-O-Rama, running the council camporee, as well as handling local BSA administration.

Note that BSA registration fees go directly to the national BSA (not the council) and troop registration fees go to the troop, so FoS is the major fundraiser for our council each year. A representative of the council attends our Spring court of honor to discuss FoS. Contributions are voluntary, however over the past several years, FoS has become a critical source of BSA funding.

4.2.7 Troop Expenses
The troop shall be responsible for paying the following expenses from the general fund:
  1. Troop registration (annually).

  2. Troop insurance (annually).

  3. Troop equipment (as needed - committee approval required).

  4. Advancement pins, merit badges, rank patches, etc.

  5. Troop neckerchief.

  6. Literature for the troop library and record keeping.

  7. Reserve fund (for unexpected expenses).

  8. Bank charges and check printing.

  9. Office supplies, copies and postage.

  10. Court of honor expenses.

  11. Refreshment expenses for various meetings and service projects.

  12. Eagle court of honor expenses. (Not to exceed $200 per COH).

  13. T-shirts for new Scouts.

Expenditure Approval
A pre-approval vote of the troop committee will be necessary to approve any expenditure of troop funds beyond the expenses described above or identified in the troop budget. Approval must occur prior to the expense, or the individual runs the risk of non-approval and no reimbursement.

Campout/Activity Expenses
Individual activities may have fees associated with them. Generally, the troop committee funds the campground or camporee costs for an activity. For the bigger activities, such as summer camp or skiing, the troop committee determines the funding they can provide from the troop budget. The Scout is responsible for funding the difference.

Each Scout will be responsible for their food during these activities. Usually, the patrol will plan their meals and assign a grub master. The grub master will purchase the food items, determine the cost (usually around $10) per Scout and collect that amount from each patrol member participating in the activity.

Summer Camp Expenses
The fee for summer camp changes from year to year, but is generally about $300. The troop fee for summer camp is set as the actual camp fee plus $20 to cover troop expenses and T-shirt. In addition to the camp fees the boys will need a little money for merit badges that require supplies. There is a trading post at the camp where boys can buy snacks, camp t-shirts, some Scout equipment, and souvenirs. Usually, $20 to $30 will cover the cost of these things.

For Scouts who need financial assistance, district and troop scholarship funds may be available for summer camp and campouts. The troop doesn’t want a single Scout to miss an activity for financial reasons. If you are unable to provide all the funds needed to send your Scout to an activity, please let the Scoutmaster or a trusted troop committee member know. This information will be treated confidentially.

The troop committee is responsible to determine financial need. The troop requires recipients to be active, to attend a majority of campouts, and to advance regularly; and the troop requires recipients to earn some part of their expenses and pay regularly based on their ability.

Scout Accounts
There are opportunities for the Scouts to earn credits that can be used towards the cost of summer camp or other committee approved activities.  Historic examples include participation in the Luminaria program or sales of camp cards.

Once earned, the credit will be recorded in the individual Scout’s account on Troop Webhost.

Credits are non-transferable to other Scouts nor retain any monetary value. 

When a Scout leaves the troop, the credits revert to the troop general funds.  And exception is if the Scout has a sibling already in the troop or entering the troop, the Scout’s credit will be transferred to his sibling’s account.

Scout account activity will be available upon request from the Treasurer. Discrepancies to the Scout account must be brought to the attention of the Treasurer within 30 days.

The troop encourages families to make all payments to the troop by check. This provides a record of payment and a safeguard for both the family and the troop in the event of a mistake.

The issuer of the check is responsible for any NSF fees assessed as a result of the Troop attempting to deposit the check.

Annual fees for the current calendar year are not refundable. The unexpended part of fees paid toward the next calendar year is refundable at the Scoutmaster's discretion. Fees paid by new members are not normally refundable. The intent of this policy is to encourage families to evaluate their interests carefully and to commit fully to Scouting in Troop 216, as well as to allow the troop to budget adequately. Other monies paid to the troop are refundable on request, if not already spent by the troop, and subject to any other applicable troop policy. The troop may make refunds only after the family requesting them has fulfilled all its other family financial obligations to the troop. The troop committee is the final arbiter on all refunds.

Non-refundable Deposits
For activities requiring commitment of significant fees well in advance, it is troop policy to require a non-refundable deposit (typically $100/person, but this may be set this higher or lower as appropriate). In connection with this, the Scoutmaster or tour leader will determine a “signup” deadline and a “final drop” date. The signup deadline should be set as close to the activity date as possible, but early enough to allow adequate planning and reservations. The final drop date should be set at the time the first outside financial commitments must be paid for the activity. To sign up for such an activity, each person must pay the deposits by the signup date. Those signing up after that date will be placed on a waiting list. For those who drop out of a trip, deposits (and other fees) are refundable as follows:
    1. Before the signup deadline, all deposits and fees are fully refundable.

    2. Between the signup deadline and the final drop date, the deposit will be credited to a Scout’s troop account and is therefore available for regular troop expenses, but not otherwise refunded. Any additional fees paid are fully refundable.

    3. After the final drop date, deposits are forfeited. Forfeited deposits will be disbursed as follows:

      1. To pay for any actual expenses incurred on the person’s behalf;

      2. To help defray other participants’ costs which have increased due to the person’s withdrawal (e.g., the fair share of a chartered bus ride);

      3. To the general troop budget (if any amount is credited to the general troop budget, a record of the amount will be given, on request, for tax purposes). If the deposit is insufficient to cover (i) and (ii), then additional funds will be withheld before any additional fees paid by the withdrawing person are refunded. A full accounting of the withheld items will be supplied.

Annual Audit
Two committee members appointed by the troop committee, neither being the Troop Treasurer, will perform an annual audit of the troop treasury.

Troop Purchases
All fees associated with a campout will have separate entree in the accounting system and be reported at the committee meeting.  Any required non-refundable deposit greater than $100 must have approval from the committee.  Any non-refundable deposit less than $100 must be approved by the Scoutmaster or the Committee Chair.

Any troop equipment needs must go through the Adult Quartermaster and be reported at the committee meeting.  Any purchase greater than $100 must have approval from the full committee.  Any purchase less than $100 must be approved by the Scoutmaster or the Committee Chair.
4.3 Medical
Annual Medical Form
It is a requirement of the Boy Scouts of America that a medical form be completed for each Scout and adult leader on an annual basis.  For campouts lasting longer than 72 hours or any High Adventure trek, forms must be filled out by a licensed medical professional.  These forms are kept on file and will accompany the troop on any outing. It is the responsibility of the parents or guardian of the Scout to ensure that the contact information on this form is complete and accurate. In case of injury requiring medical attention this form will be provided to the responsible authorities.

Medications listed on the annual health form must be provided in original prescription containers for all outings. Scout leaders must be aware of all prescriptions, over the counter medicines, homeopathic medicines, or vitamins used by the Scout. This information would need to be provided to health care professionals in case of emergency. For this reason we require that parents provide written directions on the taking of any medications. This will be used to make sure the Scout has access to their medications at the proper time.

Prescription medications required on an emergency basis should always be provided for any outing. Be sure to bring medications in the appropriate containers, and make sure that they are NOT expired, including inhalers and EpiPens®. You SHOULD NOT STOP taking any maintenance medication.

Special storage requirements (e.g. refrigeration) must be discussed in advance with the Leaders responsible for the trip. Scout leaders will not administer any prescription medications. They will provide safe storage for medicines and oversee the scout when they are taking their medications.

Unlabeled containers (e.g. a bag of pills) are not acceptable. Prescription medications have to be in a prescription bottle or container. All medications should be placed in a zip lock bag with the Scout's name clearly marked with permanent marker.

Adults are responsible for ensuring that they are in adequate physical condition to participate in the troop activities. The parent and/or legal guardian of each Scout is responsible for ensuring that the Scout is in adequate physical condition to participate in the troop activities. The troop is neither qualified nor responsible for assessing the physical condition of adults or Scouts with respect to participation in any troop activity.

Health and Medical Forms
A properly completed health form is a fundamental requirement for participation in all Troop 216 activities. Without the appropriate health form, a Scout cannot attend troop activities.  The official BSA health and medical forms are available online at:  http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx 

Your son’s health and life may depend upon the accuracy and complete disclosure of his health condition. Adult leaders make every effort to be aware of health limitations that could jeopardize a boy’s life, cause injury to other Scouts, or affect planned activities. When your son’s medical health has changed (he becomes allergic or asthmatic, for example), or his medication changes, we expect you to inform us in writing immediately.

There are several different forms, identified as Parts A, B, C and “D” Risk Advisories.  The forms:

  • Must be signed by a parent or guardian.
  • Are valid for one year. A new form must be re-signed each year.
  • Must be updated if the Scout’s medical health changes (e.g. he becomes allergic or asthmatic), or his medication changes.
Keep one or more copies of the forms for yourself – don’t turn in your only copy, in case it gets misplaced.

Part A – Informed Consent, Release Agreement, and Authorization
  • Required before a Scout or adult attends any activity such as overnight camping or one-day Scout activity.
Part B – General Information/Health History
  • Required before a Scout or adult attends any activity such as overnight camping, one-day Scout activity.
Part C – Pre-Participation Physical
  • Required for all Scouts and adults attending summer camp.
  • Must be signed by a licensed medical doctor or doctor of osteopathy.
High-Adventure Risk Advisory to Health-Care Providers and Parents
  • Required for all Scouts and adults attending High Adventure. 
  • Note: These are specific to the individual High Adventure selected.

Completed forms need to be accompanied by a copy of the front and back of the Scout’s medical insurance card.
4.4 Safety Policies
The Boy Scouts of America publishes and updates national safety policies in A Guide to Safe Scouting.  The troop follows all safety policies set by the national organization. A copy of the guide is available online at http://www.scouting.org/HealthandSafety/GSS.aspx. Some important safety-related points to remember are:
  • There is always “two-deep” leadership during troop activities. This means that at least two adult leaders are present.
  • There should never be a situation where one boy is with only one adult, unless they are in plain view of others.
  • Alcohol and Scouting do not mix. The consumption or use of, or being under the influence of, alcohol or illegal drugs is prohibited at any activity involving participation of youth members.
  • Firearms are prohibited, but BSA policy does allow their use in certain controlled settings.
  • Smoking is prohibited in the presence of Scouts and in designated activity areas.

Youth Protection
The following policies have been adopted by the Boy Scouts of America to provide additional security for youth and to protect adult leaders from situations in which they may be vulnerable to allegations of abuse.
  • Two-deep leadership: Always having at least 2 adults present at every trip or outing.
  • Open Doors: In situations requiring a personal interview such as Scoutmaster’s conference between a leader and a Scout, the meeting should be conducted in view of at least one other adult. Closed door contact between an adult and a Scout is not permitted.
  • Respect for privacy: Respect for the privacy of others is expected at all times, this includes when others are bathing or sleeping.
  • Separate accommodations: No youth is permitted to sleep in the tent of an adult who is not that youth’s own parent or guardian.
  • Separate showers and toilet facilities must be provided for males and females, and if separate facilities are not available, separate times for male and female use of showers should be scheduled and posted.
  • No secret organization: The Boy Scouts of America does not recognize any secret organization. All aspects of Scouting are open at all times for observation by parents or guardians and troop leaders.
  • No hazing: Physical hazing and initiations are strictly prohibited at all times by the Boy Scouts of America.

Safe Environment Training
The Safe Environment Program of the Diocese of Raleigh and St. Michael Catholic Church strives to create and foster safe and healthy environments for children and youth in all aspects of their lives.  This class describes how to recognize child abuse and neglect.  St. Michael Catholic Church requires anyone who works with children in any capacity to be trained in Safe Environment at a Level C and re-certify every five years.  See  http://www.stmichaelcary.org/safeenvironment or the Training Coordinator on the troop committee for more information.
4.5 Equipment and Maintenance
Troop Equipment
The troop owns the minimum necessary equipment for troop outings, including troop trailer, tents, stoves, Dutch ovens, lanterns, etc. The troop committee is responsible for overseeing troop equipment and assessing appropriate charges to individuals or patrols for any lost or damaged troop equipment checked out to them. Troop and patrol equipment is intended for use by troop members on troop activities. Equipment may not be loaned to non-members. The Scoutmaster is responsible to determine when equipment may be loaned to current or to former members for non-troop activities; such use should be infrequent.

This equipment wears with normal usage and must be replaced when it is no longer functional. Maintaining this equipment is one reason that the troop has a fundraiser each year.

Each boy should treat this equipment as his own. Damage to any troop equipment that is attributable to a Scout’s neglect becomes the financial responsibility of his parents.

Scouts are encouraged to bring their own tents on campouts but the troop maintains a small inventory of tents for Scouts who do not have one of their own.  The only way to guarantee a troop tent on a campout is to request one from the Quartermaster at the troop meeting before the campout.

The Troop Quartermaster assigns certain tents to each patrol. The patrol is responsible for the use and care of its tents. At a campout the members of the patrol will be responsible to take their assigned tents from the troop trailer and return them to the trailer at the end of the campout. If a tent needs to be cleaned or dried after a campout, then a Scout will be responsible for taking it home, for cleaning or drying it, and for checking it in at the next troop meeting.

Parents, if your Scout brings a tent home to dry and/or clean, he should follow these steps:

  1. If the tent, vestibule or rain fly are wet, set them up outside in the sun until dry, or hang in the garage or basement the day they are brought home!   When dry, and with the tent set up, wipe off all dirt and mud from each with a damp cloth. Do not use soap or chemicals because they will damage the waterproof conditioning.

  2. After the tent, rain fly and vestibule have been cleaned and dried, remove the nylon and canvas bags from inside the tent. Fold the rain fly in half lengthwise twice, then fold in half widthwise and place inside the tent. Fold the vestibule the same way as the rain fly and place on top of the rain fly. Zip the tent door nearly closed, leaving door zippers open about 6 inches. Remove tent poles and place them inside the pole bag.

  3. Fold the tent in thirds lengthwise (the folded tent should be about the same width as the pole bag is long.)  Place the pole bag on the folded tent on the window end and roll the tent up around the pole bag toward the door.

  4. Place the tent/pole bag roll into the nylon tent bag. Place the nylon tent bag into the canvas bag.

  5. Check the tent in at the next troop meeting.

A Scout may bring home other gear such as a cook kit, ladle kit, cooler, food dry box, or any other gear. They need to make sure they take the responsibility to clean it. The cooking gear should be spotless each time it is returned. This may take a little elbow grease and soaking, but it is important that all gear is as clean as it can be. Equipment not returned cannot be used at the next activity.

Personal Equipment
Each individual Scout will be responsible for the safety and care of their own personal equipment.

Each Scout is required to provide his own personal mess kit, water bottle, sleeping bag and any other personal camping equipment required for troop camping trips. He is encouraged to have backpack for carrying these items. A full list is available on the troop website.

Scouts and adult leaders may carry any equipment they deem necessary for their comfort on outdoor activities, as long as it is not excessive, can be suitably packed and carried into the campsite and it is not otherwise disallowed.

Scouts are not permitted to use personal electronic devices (e.g. cell phone, radio, television, player recorder, electronic games, personal computer, etc) at troop activities or on campouts, unless specifically authorized by the Scoutmaster.  The Scoutmaster will confiscate any personal electronic devices he sees.
4.6 Miscellaneous
Banned Items
The following items are banned from all troop activities for all youth and adult participants, unless specifically approved by the Scoutmaster.

  • any non-folding knife (sheath knife, machete, etc)
  • any butane lighter 
  • any glass container
  • any electronic game or device (to preserve the outdoor experience)
  • any candle or candle lantern (b/c fire risk in tents)

Alcohol, Tobacco, and Illicit Drugs
In keeping with the requirements of the Guide to Safe Scouting, no alcohol or drug consumption is allowed on any Scout outing, including campouts, fund raisers, regular Scout meetings, courts of honor, boards of review or troop committee meetings. Troop 216 also asks that adults NOT attend any of the above-named functions, nor serve as adults at any Scout function having consumed alcohol. The troop feels the boys need to attend a Scout meeting or function in an environment free of drug and alcohol use.

Tobacco use by Scouts is prohibited. Adults who use tobacco must remove themselves from the area where Scouts are in attendance.

It is the policy of the Boy Scouts of America that the use of alcoholic beverages and controlled substances are not permitted on property owned or operated by the Boy Scouts of America, or at any activity involving participation of youth members.

Adult leaders should support the attitude that young adults are better off without tobacco and may not allow the use of tobacco products at any BSA activity involving youth participants. All Scouting functions, meetings, and activities should be conducted in smoke free environments.

No Scout and no adult may possess or consume alcoholic beverages at any time during any Scouting activity. Violators will be dismissed from the activity and suspended from the troop until they appear at a troop committee meeting (with a parent, if a Scout). The committee will determine any further actions, including the possibility of permanent expulsion from the troop.

Use of tobacco products is not consistent with the Scout Law and Promise. No Scout may possess or use tobacco products at any time on any Scouting activity, regardless of parental consent. Adults who smoke/chew must do so completely away from the Scouts (the troop recognizes the nasty reality of addiction to nicotine which requires most users to need frequent doses). Violators will be dismissed from the activity and suspended from the troop until they appear at a troop committee meeting (with a parent, if a Scout). The committee will determine any further actions, including the possibility of permanent expulsion from the troop. [Because of the increase in tobacco use by teenagers, and its long-term potential for serious harm, the troop has chosen to take a strict position against its use, consistent with BSA policies.]

Caffeinated Beverages
The troop discourages but does not ban the consumption of caffeine-containing beverages (coffee, tea, caffeinated drinks) by Scouts. If necessary, the adult leaders may limit consumption. 

Energy drinks are highly discouraged and not allowed as part of a patrol’s menu.

Scouting is based on trust, and the troop prefers to trust its Scouts. Unfortunately, a very few dishonest boys have abused this trust to bring contraband or to steal from other Scouts. It is sad that the honest majority must pay the price for the unethical few.

In view of the troop’s obligation to protect its Scouts from harmful influences, and recognizing the difficulty of learning about such influences in a timely manner, the troop must reluctantly reserve the right to ask a Scout to show the contents of his pockets, pack, or tent. However, the troop also wants to maintain an environment based on trust where its leaders are not tempted to search anyone.

Only the Scoutmaster or other adult leader in charge is empowered to conduct a search of a Scout, his pack, or his tent, upon reasonable suspicion. A minimum of two adults and the Scout must be present during any search. The adult leader in charge has the responsibility to determine what actions are required.
Scouting Resources
Occoneechee Scout Shop                   3231 Atlantic Avenue
Raleigh, NC 27604
                                                                (919) 850-0301 (Toll-Free 1-888-421-4744) 

Mon-Fri 9am-6pm; Sat 10am-4pm; Closed Sunday

Troop 216 website                               http://www.troop216cary.org/
Troop 216 Troop Web Host                http://www.troopwebhost.org/Troop216Cary/
Boy Scouts of America web site         http://www.scouting.org
Merit badge information                    http://www.meritbadge.com
Merit badge worksheets                     http://meritbadge.org/wiki/index.php/Merit_Badge_Worksheets
4.7 Appendix
4.7.1 Scout Equipment
  • Sleeping bag - a good sleeping bag is a must for every scout. When looking for a sleeping bag, think of the future. Some of our activities are in the mountains where it can get quite chilly in October and March. We backpack several times a year. So, look for a sleeping bag that is rated to 20 - 25 degrees and is light weight but is within your price range. Bags with synthetic fill are recommended.
  • Sleeping pad - foam pad, Therm-a-Rest brand is popular, needs to be lightweight and portable.
  • Knives - new scouts (and older scouts) are fascinated with knives. Each scout should have a knife, but the scout will not be allowed to use that knife until they receive their Totin’ Chip.
  • They will work on this requirement on one of their first campouts. As an additional requirement beyond what BSA requires, Troop 216 only allows folding knives with locking blades that are less than 3” long. Fixed blade or sheath knives are not allowed.
  • Mess kit and eating utensils - something on which to eat and something to eat with (plate, bowl, cup, knife, fork and spoon).
  • 2 quart size water bottles or similar quantity hydration pack
  • Head lamp or small flashlight
  • Rain jacket or poncho
  • Individual first aid kit (use the Boy Scout handbook for guidance)
  • Day pack
  • Hiking boots and quality socks
  • Compass

Optional Gear
  • Backpack and rain cover (can rent through REI)
  • 2 man tent. The Troop has a limited supply of two person tents that the scouts can sign out for any activity through the Troop Quartermaster.  It is recommended that Scouts bring their own tents to guarantee shelter during a camp out.

Patrol Supply and Food Box (Costs shared by patrol)
  • Large plastic tote bin to hold contents - labeled with patrol name
  • A Second Plastic tote bin for food storage
  • Cook Pot with lid
  • Strainer and Skillet
  • Utensils (spatula, ladle, spoon, tongs)
  • Can opener
  • Measuring cup, 2-cup sizePage 19 of 19
  • Small Cooking Knife
  • Cutting Board/mat
  • Dish soap
  • Scouring pad / sponge
  • Dish rag or towel
  • 2 pot holders or oven mitts
  • Cooking Spray
  • Large plastic trash bags
  • Zip lock bags (quart and gallon size)
  • Paper towels
  • Aluminum foil
  • Toilet paper
  • 2 nesting basins (one wash and one rinse)
  • Matches and butane lighter
  • 50' of 1/4" rope (clothes line ok)
  • Duct tape
  • Hand Sanitizer

Troop Gear (Provided by the Troop for each patrol)
  • Stove
  • Lantern
  • Propane tanks (for stove and lantern)
  • Dining fly
  • 5 gallon water can
  • Ropes
  • Dutch ovens
  • Many other small items like: saw, shovel, mallet, brooms, et
4.7.2 Winter Camping Essentials

Important Stuff to Keep in Mind
  • Clothing does not make you warm. It is your body processes that keep you warm. Clothing merely provides the insulation to preserve your warmth.
  • Layered thickness is warmth.
  • Keep your torso warm so that it can send heat to the extremities.
  • Avoid sweating by ensuring adequate ventilation. Plastic jackets, etc., will make you sweat.
  • Keep rain and wind out of your insulation.
  • Use your head. Keep it covered when you’re cold. Remove cap as you warm up to avoid sweating.
  • Strain one muscle against another to maintain metabolism.
  • Wool clothing is best but needs wind protection. Synthetics are next best. Down is OK as long as it stays dry, cotton is a poor choice.
  • If your feet are cold put a hat on.
  • It is always best to stay dry when camping in the snow but you can expect to get wet and should be prepared. Boots or other shoes which are not waterproof will normally start getting the feet wet and cold after less than 15 minutes in the snow. Low top shoes will not keep the snow out of the shoes.
  • Keeping Warm in the Sack
  • Thickness is warmth. The sleeping bag doesn’t heat you, you heat it. So if you’re cold, add some blankets or other insulation.
  • Do not sleep in the bottom of your sleeping bag: Your breath contains water. If you close your bag with your head inside, then this water sticks to the bag. Wear a hat to keep your head warm.
  • Change clothes: Never sleep in wet clothes. Even perspiration will chill you at night.
  • Eat a candy bar: This increases your metabolism (moves your blood faster) and it helps to keep your head warm.
  • Go to the bathroom before bed: it will save you a middle of the night trip in the cold.
  • Do not Dry “wet” clothes in sleeping bag: Moisture will travel from wet clothes to sleeping bag.
  • Put tomorrow’s clothes under your sleeping bag: This warms up your clothes for tomorrow’s cold morning and also provides more insulation for your sleeping bag.
  • Fluff up your bag: always fluff up your sleeping bag before use to create the thickness important in keeping warm.

4.7.3 Scouting Codes

Scout Oath
On my honor I will do my best
To do my duty to God and my country
To obey the Scout Law;
To help other people at all times:
To keep myself physically strong,

Mentally awake, and morally straight.

The Scout Law
A Scout is...


The Scout Motto

Be prepared

The Scout Slogan

Do a good turn daily

The Outdoor Code
As an American, I will do my best to be
Clean in my outdoor manners,
Be careful with fire,
Be considerate in the outdoors,
Conservation minded

4.7.4 Rules of Conduct for Troop 216
  • Pushing, shoving, hitting, and other similar activities will not be tolerated at any troop activity.
  • All medicine must be turned in to the Scoutmaster along with written instructions for taking the medicine. Scouts should not have personal medicine or drugs in their possession without specific approval of the Scoutmaster and the Scout’s parents.
  • Campout money, including any special fees must be paid the week before the campout. This fee is non-refundable. Scouts who do not follow this rule will not be allowed to attend the function.
  • All injuries must be reported to an adult immediately.
  • Radios, tape players, video games, etc., are prohibited on all troop activities.
  • Bare feet are prohibited except in waterfront areas or while swimming. Sandals and open toed shoes are allowed only for aquatic activities.
  • The class A uniform is required during travel.
  • Sheathed knives are not permitted. Any knife with a blade over 4" long is not permitted
  • Personal hatchets, saws and axes are not permitted.
  • Hatchets, saws and axes may be used only in the axe yard. The Scout must hang his Totin’ Chip at the entrance to the axe yard. Only one Scout is allowed in the axe yard at a time.
  • Scouts must replace or repair damaged equipment.
  • Sodas are not allowed on campouts or any troop outings.  They may be available during courts of honor as part of a meal.
  • Fireworks are forbidden.
  • Scouts are prohibited from riding on the outside of any motor vehicle, including the beds of pickups and in trailers.
  • Scouts should bring their Boy Scout Handbook on each campout. It should be protected with a plastic bag or waterproof container.
  • Running is prohibited in the campsite.
  • Adults or older Scouts must light or supervise the lighting of all stoves and lanterns
  • All cooking and patrol equipment must be cleaned and maintained in proper condition. The patrol leader or troop guide is responsible for assigning to different Scouts equipment that needs to be carried home for cleaning.
  • Each patrol is responsible for keeping their patrol site neat, clean and organized. The campsite will be left as clean, or cleaner, than it was found.
  • Scouts must not enter another person’s tent without that person’s permission.

4.7.5 Equipment Checklists
Troop Meetings
  • Field uniform (see section on Scout Uniforms)
  • Boy Scout Handbook
  • Pen or pencil and paper
Overnight Camp-outs

Troop meeting equipment plus:

  • Clothing appropriate to the weather. Anticipate plus or minus 20 degrees from the forecast.
  • Sleeping bag (3 lb. or 3-l/2 lb. for spring, summer and fall. Heavier for winter)
  • Ground cloth or pad ( E.g.: Thermarest or Ridgerest) to provide insulation from the ground.
  • Pillow
  • Pack gear in a soft bag or a tote.  Please do not bring camp boxes or suitcases on monthly camp-outs.
  • Clothes:
  • Activity uniform (Class “B”)      
  • T-shirt(s)       
  • Jeans/pants or shorts
  • PJs – top, bottom & socks         
  • Long sleeve shirt
  • Underwear
  • Socks
  • Poncho or raincoat
  • Boots (waterproofed with Camp Dry or similar). Tennis shoes are not recommended.
  • Mess kit (individual) or plastic bowl and cup.   Knife, fork and spoon.
  • Canteen or water bottle
  • Compass
  • Scout pocket knife (No longer than three inches and no sheath knives)
  • Flashlight with extra batteries and bulb
  • Toilet kit (toothpaste, brush, soap and towel)
  • Bug repellent and sun screen
Additional Desired Camping Equipment
  • Suitable back pack (third year Scouts and above)
  • Personal first aid kit
  • Thermal Blanket (may be used when the sleeping bag is too light for the weather)
  • Troop approved camp box with lock (for summer camp only)
  • Collapsible stool without a back.  (Only adults, Eagle and Life Scouts can use chairs with backs!)
  • Food money, when appropriate
Additional Spring/Fall Camping Equipment
  • Food money
  • Scout Handbook
  • Tent
  • Sleeping bag
  • Foam pad or mattress
  • Blanket
  • Ground cloth
  • Class A Uniform for travel
  • T-shirts (2)
  • Underwear (3 pairs)
  • Socks, heavy (3 pairs)
  • Long sleeve shirts
  • Sweater or sweatshirt
  • Pants (2 pairs)
  • Shoes (2 pairs)
  • Waterproof shoes or boots
  • Hat
  • Poncho or rain suit
  • Medium weight coat
  • Flashlight and batteries
  • Knife with Totin’ Chip
  • Compass
  • Canteen or water bottle
  • Mess Kit with utensils
  • Lip balm
  • Toothbrush and toothpaste
  • Soap & personal hygiene items
  • Towel

Additional Winter Camping Equipment
  • Scout Handbook
  • Tent
  • Sleeping bag
  • Foam pad, mattress or cot
  • Blanket (2)
  • Ground cloth
  • Tarp sized to cover tent
  • Class A Uniform for travel
  • T-shirts (3)
  • Underwear (3 pairs)
  • Socks, heavy (5 pairs)
  • Long sleeve shirts - flannel (2)
  • Sweater or sweatshirt
  • Pants (2 pairs)
  • Shoes (2 pairs)
  • Long johns (2)
  • Gloves or mittens
  • Waterproof shoes or boots
  • Stocking Hat or ski mask
  • Poncho or rain suit
  • Heavy coat
  • Flashlight and batteries
  • Knife with Totin’ Chip
  • Compass 
  • Canteen or water bottle
  • Mess kit with utensils
  • Lip balm
  • Toothbrush and toothpaste
  • Soap & personal hygiene items
  • Towel

Additional Summer Camp Equipment
  • Medical Form - completed and signed
  • Permission Slip
  • Wear During Travel
  • Class A Uniform
  • Comfortable walking shoes

Need to Bring
  • Class B Uniform
  • Swim Suit
  • Swimming goggles
  • Pants for 7 days
  • Sweater or jacket
  • Underwear for 7 days
  • Raincoat or poncho
  • Sleeping attire
  • Hat
  • 1 pair of jeans
  • Pocket knife and Totin’ Chip
  • Washcloths
  • Bandanas
  • Toothbrush
  • Wallet and money
  • Toothpaste
  • Flashlight & extra batteries
  • Soap
  • Sleeping Bag
  • Hand towels
  • Air mattress or cot
  • Bath towels
  • Tent
  • Comb or brush
  • Plastic ground cloth
  • Metal or plastic mirror
  • Extra shoes (no sandals)
  • Sunscreen
  • Shirts for 7 days
  • Insect repellant
  • Socks for 7 days
  • Boy Scout Handbook
  • Plastic cup with handle
  • Notebook and pencils/pens
  • Mess kit with utensils

  • Watch (inexpensive)
  • Sunglasses
  • Canteen ¬ Camera & film
  • Personal First Aid kit
  • Scout Fieldbook
  • Snacks (in separate container)
  • Bible/Testament/Prayer Book
  • Send enough clothes for 7 days, minimum.
  • Label everything with name, address and Troop number.
  • Do not bring electronic devices of any kind.
  • Scouts must have and carry the Totin’ Chip in order to have a pocket knife in their possession.
  • Do not bring any matches, fireworks, hatchets, axes or saws.
  • Sandals are allowed only at the waterfront, or while walking to/from showers.
  • Do not bring anything of value.

4.7.6 Acknowledgement and Statement of Understanding of Code of Conduct

All Scouts and their parents are asked to sign this Code of Conduct and Statement of Understanding as a condition for membership and participation, with the further understanding, that misconduct or infraction of behavior rules may result in expulsion from any activity or meeting.

Serious or repetitive behavior violations by Scouts may result in revocation of the youth's membership in the unit. 

Unacceptable behavior includes but is not limited to, the possession or use of fireworks, traditional & martial arts weapons, pornography, illegal drugs, tobacco or alcohol and engaging in cheating, gambling, dishonesty, swearing, fighting, or bullying.



We acknowledge a copy of the troop’s policies and procedures contained in the Handbook & Guide has been made available to us via the troop website and we agree to read and abide by them as written. 
  • I promise on my honor as a Scout that I will set a good example by keeping myself neatly dressed and presentable.
  • I will wear the official Scout uniform at all times when designated by the unit leaders.
  • I will show respect to the adult and youth leaders of my troop and to other Scouts at all times.
  • I will respect both Scout and adult leadership by following instructions.
  • I recognize my patrol and troop as my extended family and will not knowingly or willfully exclude other members of my patrol/troop from activities.
  • I will not engage in name-calling, put-downs, bullying, threats and/or intimidation of others.
  • I will be mindful of and respect the customs and cultural and religious differences of other people. Racial and/or sexist slurs, ridicule and insults are inappropriate to the Scouting movement and disrespectful to others.
  • I will be responsible for keeping my tent and personal gear labeled, clean, and neat.
  • I will respect the property of others and will not use it without permission.
  • I will demonstrate respect for troop equipment, public property, and will be personally responsible for cleanliness and any loss, breakage, or vandalism of property.

Scout’s Name (printed)
___________________________________                          ___________________________________
Scout’s Signature                                                                 Parent’s Signature

___________________________________                          ___________________________________
Date                                                                                        Date

4.7.6 Merit Badge Counselor Forms